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Job Opening: Executive Assistant


Executive Assistant

City, State
Santa Monica, CA
Duration
Full time
Salary
TBD
Job posted on
05/19/17
Website
not provided
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About the job

We currently have an opening for an Executive Assistant. This position is located in Santa Monica, CA.

SUMMARY:
Will provide support for SVP, Global Account Executive and the SVP, Global Business Operations in a busy sales and production office. Responsibilities include sales coordination work, calendaring, expense reports, travel arrangements, scheduling meetings, and preparing presentations. Must have a strong ability to work independently with attention to detail and use sound judgment.

RESPONSIBILITIES:
• Provide administrative support.
• Manage calendar and arrange meetings in multiple time zones.
• Book and actively manage travel arrangements.
• Collect and consolidate information from worldwide staff.
• Interface directly with executive-level customers and suppliers.
• Handle confidential documents and legal documents appropriately.
• Prepare correspondence and presentations as required.
• Answer telephone, screen calls and manage messages.
• Reconcile and prepare expense reports.
• Assist sales with coordination of features.
• Special projects.
• Other duties may be assigned as necessary.

REQUIREMENTS:
• Must be energetic and very proactive, someone who welcomes a challenge and is able to work in a fast-moving, quick response, demanding, flexible environment with limited day to day supervision.
• Must have previous experience in the entertainment industry.
• Previous experience supporting Executive level in a corporate environment.
• Must be well organized, flexible and able to work under pressure.
• Ability to deal with various personalities.
• Strong verbal and written communication skills.
• Should be a resourceful person with a professional manner that is aware this position requires the strictest confidentiality due to representing a high level of management.
• Knowledge of proper formats for letters, proper grammar, spelling and the ability to compose neat, accurate correspondence.
• Ability to work independently under general instructions.
• Demonstrated ability to use discretion and make sound judgment.
• Accuracy, productivity and dependability are important attributes.
• Must be able to build and maintain effective relationships.
• BA or BS degree preferred.
• Minimum of 3 years experience as an Executive/Administrative Assistant.
• Minimum 2 years supporting VP level executive with international travel, expense management and creating of MS PowerPoint presentations.
• Experience managing complex travel and business expenses and reconciliation including foreign currency conversion, etc.
• Strong skill in MS Outlook, Word, Excel and PowerPoint required.
• Able to work overtime when needed.

We offer competitive pay and benefits program including medical, dental & vision coverage, vacation & sick leave, 401(k), and more.

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