-Perform administrative duties for VP On-Air Promotion and act as office manager for department.
-Oversee daily promo feed timing and completion.
-Input and update promo shipping information into database and distribute twice daily.
-Oversee dub requests and tape deliveries via FedEx or digital delivery.
-Supervise delivery of cable buy and cross channel promos.
-Process invoices and oversee P-card reconciliation.
-Oversee weekly composite reel and distribution.
-Oversee installation and maintenance of computers, printers, phones and televisions.
-Maintain conference call calendar and oversee videoconference scheduling and set-up.
-Maintain on-air shoot production calendar and schedule shoot meetings.
-Coordinate all weekly and biweekly staff meetings and oversee creation of meeting reels.
-Quality check daily composite and all tapes for hard ship.
-Oversee entry of house numbers into promo database.
-Assist with travel arrangements.
-Order and maintain office supplies and tape stock.
-Assist with shoot footage logging.
-Organize and track staff attendance.
-Act as a liaison with other coordinators in Burbank and New York.
-Assist with acquisitions and library organization as needed.
-Assist with special projects as needed.
-Bachelor’s degree.
-Familiarity with TV production and post-production techniques a plus.
-Must exhibit excellent organizational skills and demonstrated ability to develop organizational systems.
-Excellent communication and interpersonal skills a must.
-Strong attention to detail and a sense of urgency.
-Able to work in a high pressure, fast-paced environment with tight deadlines.
-Must demonstrate initiative and strong follow-up skills.
-Knowledgeable on various tape and digital formats a plus.
-Proficiency in Word and Excel a must.
-Familiarity with Filemaker Pro a plus.
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